Location, Location, Location
There are many things to keep in mind when choosing a location.
Size: large enough to accommodate the activities but not so large that
there are vast spaces between activities. Parks, fair grounds and downtown
areas are commonly used.
Accessibility: One-lane bridges, narrow roads or anywhere a bottleneck may
occur are not a good idea. Remember that the area should be near prospective
Parking: If you are expecting 10,000 attendees there are usually 3 people to
a car. That’s over 3000 cars. It’s also necessary to remember handicap
parking spaces. You’ll want to make sure that the parking and the festival
are not in a flood area.
Human Traffic: People must be able to move freely from on area to another.
Before choosing the site walk every foot of the site. Make sure that
you are able to correct any potential safety problems.
Check for holes, rotten trees that may fall, discarded or dumped items, etc.
Once the festival site is chosen, draw it out to scale on a large sheet of
paper. Include trees, power lines, hydrants, roads, sidewalks and any other
large fixture on the site. Then set up the base map. Location of the
entrance, concession stands, entertainment, exhibits, concessions, first aid
station, and restrooms.
Important things to remember:
Location is the key. They need to be convenient to the attendees. Keep them
in clusters. Mark them well ‘Men’ and ‘Women’. There should be more ‘Women’
then 'Men'. They should be well supplied and routinely checked.
Know what your electrical needs are and the availability of it. This helps
in establishing the positioning of the entertainment and food vendors.
If there is to be loud entertainment it needs to be separated from the
exhibit area. How late will your entertainment perform and how close to
a residential area are you? Are there any city ordinances about noise?
Provide benches or even picnic tables in shady areas. When attendees are
hot or tired you want them to rest, not leave. Anticipate the need for
attendees to sit and eat. You don't want people not to purchase food
because there is no place to eat.
Right inside the festival area would be a good place. Pamphlets and flyers
can be distributed. They could also handled lost and found items.
You will need a first aid area to tend to injuries that may happen. Even if your named
first aid area is part of the information area, you need to make sure it is well marked.
Be prepared to bandage minor cuts etc. Parents will remember how well prepared you were.
Consider the structural needs of physical handicap visitors.
There can never be enough trash containers. They must be conveniently
placed throughout the site and emptied on a regular basis.
Now that you have all these things considered, go to the site with the map
and you will be able to visualize it. Make sure that every area can be accommodated.
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